Vyterra Limited is an international executive search and talent solutions business. This policy is intended to explain to you how we collect and use your personal data including via our websites (as listed below) or by email, marketing communications, social media, and other methods (to the extent applicable).

The websites operated by Vyterra Limited include:

We are committed to protecting your data and privacy.

We have provided this policy to ensure that you are fully aware of how and why we collect personal data about you when you are engaging with our candidate placement recruitment services. We will also provide you with information about why and when we may share your personal data and with whom.

Your Consent

You should ensure that you have read and understood this policy before providing your personal data to us. Whenever you submit information via one of our websites or otherwise to us, whether online or offline, you consent to the collection, use and disclosure of that information in accordance with this policy.

The data we collect about you

For your information, personal data (also known as personal information), means any information about an identifiable person which can be directly or indirectly assessed.

We may collect, use, store and transfer different types of personal data about you. These can be separated into the following different categories, however, please note that not all of these categories will be applicable to you:

  • Identity Data includes first name, maiden name, last name, title, gender and age. If you are a registered company, this will include your company name and company number (where applicable).
  • Contact Data includes your current address, email address and phone number. Where you are a candidate, this will be as listed on your curriculum vitae (“CV”)/résumé or relevant application form; where you are not a candidate, this will be as provided to us or extracted from your public profile, as set out below.
  • Image Data includes your photograph if you have opted to include this in your CV/résumé and/or your LinkedIn profile. Image Data is only collected in respect of candidates.
  • Education Data includes details about your current and/or previous education history. Education Data is only collected in respect of candidates.
  • Employment Data includes details about your current and previous employment roles, your expected salary, and the specific sector that you work in. Employment Data is only collected in respect of candidates.
  • Marketing Data includes your preference in receiving marketing from us and our third parties and your communication preferences.

We may also collect, use, and share Aggregated Data such as statistical or demographic data. Aggregated Data could be derived from your personal data but is not considered personal data under UK law as it does not directly or indirectly reveal your identity. For example, we may aggregate your Contact Data and Employment Data to ascertain whether there is a specific geographical area where we are placing the most candidates. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data in accordance with this privacy policy.

We do not collect any Special Category Personal Data about you (this includes details about your sex life, political opinions, trade union membership and genetic and biometric data). Nor do we collect any information about criminal convictions and offences, unless expressly disclosed.

How do we collect your personal data?

We only collect personal data by lawful and fair means. We use different methods to collect data from and about you, depending on how and which of our services that you interact with. We do this through the following:

  • Direct interactions. You may give us certain personal data by providing us with a copy of your CV or résumé, completing any questionnaire we provide to you or by choosing to interact with us via phone, email, our website(s) or in any other way.
  • Third-party or publicly available sources. We may receive and collect personal data about you from various third parties from time to time. We may collect personal data available on your LinkedIn profile. Your personal data will not be extracted from LinkedIn to our own database where your personal LinkedIn preferences are set to ‘private’ (or equivalent). We may also collect publicly available personal data about you through the use of the Crunchbase platform, which we use to collect information relevant to our services.

We do not intend for the above list to be exhaustive but rather provide you with some examples of the types of third parties from which we may receive data. This list may therefore be updated from time to time.

What personal data do we collect, how do we use this and what is our lawful basis for such use?

The table below sets out the personal data we collect from you, how we use it and our lawful basis for doing so.

 Purpose/Activity Type of Data Lawful basis for processing including basis of legitimate interest
To register your interest as a prospective candidate for our candidate placement services which may include:

  • Adding you to our candidate database (this may be based on information obtained via LinkedIn or other public sources of information you provide directly to us);
  • Where requested by you, contacting you throughout the registration process;
  • Making you aware of any suitable up-and-coming job prospects
  • Identity
  • Contact
  • Education
  • Employment
  • Marketing
 Necessary for our legitimate interests of maximising our database of potential candidates to ensure we provide the best possible service to our clients and therefore are able to expand our business.
Providing your profile to our clients (potential employers) once you confirm you’re happy for us to do so.
  • Identity
  • Contact
  • Education
  • Employment
  • Marketing
 Necessary for our legitimate interests of properly servicing our clients and your legitimate interests of finding an appropriate role.
To manage our relationship with you which will include:

  • notifying you about changes to our terms or policies; and
  • asking you to leave a review for feedback or take a survey.
  • Identity
  • Contact
  • Education
  • Marketing
 Necessary to comply with a legal obligation.

Necessary for our legitimate interests to understand and analyse what our clients think about us and how they use our service so that we can further grow our business.
To provide updates to you about open job opportunities which may suit your expertise. This may include marketing campaigns.
  • Identity
  • Contact
  • Education
  • Employment
  • Marketing
 Where such communications are marketing communications made by email, phone or SMS or other electronic message, with your consent.

In all other cases, necessary for our legitimate interests to engage our prospective candidates and employers so that we can develop our business.
Where you are an employer client, to contact you about potential candidates, upcoming job vacancies and generally to provide our services to you.
  • Identity
  • Contact
 Necessary for the performance of a contract.

Where we store your personal data

Your personal data will be stored in one our candidate databases (which are hosted by third-party service providers). We may also store your personal data in our cloud storage systems.

Contact Preferences; Opt-In and Opt-Out

We would like to keep in touch with you in ways that you find to be beneficial.  You can ask us to stop sending you marketing or job notification messages at any time by following the opt-out links on any marketing message sent to you. Keep in mind that these particular preferences do not mean that we might not contact you for other reasons, such as those related to a matter you initiated on your account, a legally required notice and so on.

How do we protect your personal data?

We protect your personal data in the following ways:

  • We will not request information which is excessive for our purposes.
  • We try, with your assistance, to keep any information we hold about you up to date and accurate.
  • We delete any information we hold about you that is no longer relevant in accordance with our retention policy.
  • We anonymise information where we do not require personally identifiable information for the purposes for which it is used.
  • We follow strict security procedures in the storage and disclosure of information that you have given to us to prevent unauthorised access.

If you would like further information on the technical and security measures that we implement to protect your personal data, please contact our Data Protection Officer at: [email protected]

Unfortunately, the transmission of information via the Internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your personal data transmitted to our website; any transmission is at your own risk. Once we have received your personal data, we will use strict procedures and security features to try to prevent unauthorised access.

Retention of personal data

We will retain the personal data provided to us in connection with the engagement of our services for the following periods:

  • If you have engaged with our candidate placement or talent solutions services and have uploaded or provided a copy of your CV/Resume, the information contained therein, together with any other personal data we have collected about you (as set out above) will be stored on our relevant case management system for no longer than is necessary to pursue our legitimate interests (as set out above). In any event, your data will be deleted no more than 10 years following your last contact with us.
  • If your personal data is obtained from your LinkedIn account, we will store the relevant data for no longer than is necessary to pursue our legitimate interest (as set out above) and in any event, it will be deleted no more than 10 years following its initial collection.

You have various rights in respect of your personal data

You have various rights in respect of your personal data, as follows:

  • a right of access to a copy of the personal data we hold about you;
  • a right to object to processing that is likely to cause or is causing damage or distress to you;
  • the right to object to our processing of your personal data for direct marketing purposes;
  • a right to object to decisions being taken by solely automated means;
  • a right in certain circumstances to have information transferred to you or a third party;
  • a right in certain circumstances for the personal data we hold about you to be erased; and
  • a right in certain circumstances to have inaccurate personal data rectified, blocked, erased or destroyed.

If you wish to exercise any of these rights, please contact us by email at [email protected].

We may make changes to our privacy policy

This privacy policy may be revised from time to time for any reason.  Any changes we make to our privacy policy in the future will be posted on this website and notified to you the first time you access our website following such change. Be sure to check the privacy policy whenever you submit personal data to us.

Your right to make a complaint in respect of our use of your personal data

You have the right to complain in respect of our use of your personal data. If you are a UK resident, your complaint would normally be addressed to the Information Commissioner’s Office (‘ICO’). Please contact us before you escalate your complaint.